The Toronto District School Board is a public school board operating in the City of Toronto, in the Province of Ontario. It is the largest school board in Canada and the fourth largest in North America. The TDSB operates approximately 584 schools and provides educational services to approximately 246,000 students each year and employs approximately 40,000 employees. The workforce is largely unionized, with the majority of employees belonging to numerous bargaining units.

The Toronto District School Board intends to secure contracts with qualified Bidders for The Supply of Electrical Products for the TDSB Distribution Centre in accordance with the terms and conditions outlined on this tender document.

The Toronto District School Board (TDSB) is requesting submissions from suppliers for the Electrical products specified on this tender on an ‘as needed’ basis. It is at the sole discretion of TDSB  to award contracts to as many suppliers as it deems necessary.  All Deliveries will be made to either the West Distribution Centre (7 McCulloch Ave, Toronto Ontario, or the East Distribution Centre (McGriskin  Centre, 95 Shorting Road, Toronto Ontario).

Successful proponents will be requested to accept a contract which will be in effect for a two (2) year firm period  from December 15, 2024 to December 25th 2026.

The TDSB reserve the right, at their sole discretion, to exercise an optional annual extension up to (3) additional twelve (12) month periods, total (5) years. The terms and conditions of the extension options would remain the same as for the initial contract period.

Cost increase substantiation for years  2, 3, 4 and year 5 extension options must be in the form of an original or copy of a letter from the appropriate manufacturer/governing body identifying the reason for increase, percentage increase, as well as the effective date.

The Tender will be scored in accordance with the criteria listed below:  Total 100%

This will be a two Stage Evaluation Process. Tender Scoring will be based on 100% Pricing. 

Stage 1. Mandatory Requirements - Proponents who agree to all Mandatory Requirements will move forward to Stage 2

Stage 2. Pricing - Scoring will be based on 100% Pricing. 

As per Building Ontario Businesses Initiative Act, 2022, S.O. 2022, c. 2, Sched. 2, preference will be given to Ontario and Canadian businesses.

Quantities listed in the Tender Price Schedule are estimates only.

Please answer questions in as much detail as possible and where applicable, provide examples.  Questions are not scored but will be reviewed to ensure Proponent's ability to successfully execute the contract.

Where possible, please provide lead times (delivery times) for products as requested on this tender and packaging quantity (item comes in 2's, 6's, by the dozen, etc.).  This allows the Distribution Centre to forecast ordering thresholds and order accordingly, while also preparing shelf space for optimization.  This form is available from the “Documents” Section of this tender and can be filled in by vendors.  These are not mandatory forms, but preference will be given to vendors who can provide this information.

Bidders must demonstrate their ability to provide direct delivery to two specified sites: 7 McCulloch Ave, Toronto Ontario, or the East Distribution Centre - McGriskin  Centre, 95 Shorting Road, Toronto Ontario.

Contract Specialist: Peter McIndoo